|
Post by Gossipguest on Sept 19, 2014 9:22:27 GMT
I am considering holding a show early next year and if it goes well holding a few annually. I realise I need a liability insurance but I don't know how much, and would I need to register the show with the inland revenue or would any profit/earnings go on my own self assessment tax returns?
|
|
|
Post by Toaster on Sept 19, 2014 11:15:49 GMT
I'm afraid I cant help but if others can I would imagine they may need more information - are you an individual, charity or club and is the land the show will be held on your own?
As I understand it one very nice riding school closed because the council was worried about the increase in traffic for shows so I would have thought there must be some permissions needed there so that may be one thing to look in to
|
|
|
Post by Philippa on Sept 19, 2014 11:31:14 GMT
Correct first aid cover, not just a commitee member. Shows fail to realise there should be a designated first aid point with staff in attendance all day, not someone whose doing a bit of stewarding or someone else who you have to ring on a mobile phone!!!
|
|
|
Post by Gossipguest on Sept 19, 2014 11:36:03 GMT
It would just be me organising the show and I am looking into the possibility of holding the show at an equestrian centre or riding school that already hold events. I can't seem to find any info or advice on this.
|
|
|
Post by Gossipguest on Sept 19, 2014 11:37:45 GMT
There would be three first aiders.
|
|
|
Post by sd52 on Sept 19, 2014 12:20:55 GMT
You would definitely need first aid and public liability insurance 5 million is the amount we covered a new show that we put on this year cost about £100
|
|
|
Post by Gossipguest on Sept 19, 2014 12:30:41 GMT
Thanks sd52, I have looked at liability insurance which seems to range from £1,000,000 to £10,000,000 so I wasn't sure how much would be the correct amount. what did you do regarding tax. I would imagine this is a subject many small show organisers hadn't considered.
|
|
|
Post by fanfarefan on Sept 19, 2014 13:18:15 GMT
our shows are always in aid of a charity so no tax involvement , good CRB checked first aid cover is essential , someone ti open and shut the entrance gate ---all day --- just in case of aloose horse , decent judges
|
|
|
Post by CarolineNelson on Sept 19, 2014 13:36:13 GMT
Correct first aid cover, not just a commitee member. Shows fail to realise there should be a designated first aid point with staff in attendance all day, not someone whose doing a bit of stewarding or someone else who you have to ring on a mobile phone!!! Compulsory if you plan to hold any jumping events (yes, even clear round and WHP). If the qualified 1st Aid team are not present for any reason(ie: on another emergency) then jumping should cease until they are back in situ. With no disrespect, perhaps someone could explain why some individuals seem genuinely keen to start to run NEW shows, yet it can be fiendishly difficult to inspire others to steward at regular, well run functions, even to give any form of basic help on a show day - or, more long-term, to commit themselves to a Show committee??
|
|
|
Post by showhelp on Sept 19, 2014 13:38:37 GMT
If you are planning on putting on several shows, it might be worth paying for the insurance in one hit; we had a deal with SEIB for up to ten shows in a 12 month period, and it cost about £400. SEIB I found were the ones to go to for insurance.
To have a designated ambulance/first aid on the day will cost anywhere between £150 - £500 depending on what you have/how long for. When we ran a showing show we had Norvic, in a fully kitted out ambulance (2 paramedics) and it cost £500 for the day. St Johns were about £200, but unavailable that day (book well in advance!) If you are jumping, I would recommend Norvic over St Johns.
Depending on how many classes you run, rosettes will set you back up to around £200 - depending on how fancy you go/how many classes. Remember to have several spare sets as you may end up with some joint places or split classes.
Supplying lunches/expenses for judges, stewards, course builders etc also has to be factored in.
Our shows cost around the £1200 mark to put on - including hiring a venue (approx £200/day) that already had council/planning approval to host shows. When we looked into it, this was significantly cheaper than applying for planning or temporary planning for cheaper/free facilities. I can tell you from experience that if you try and put a show on without this permission, the police will inevitably show up and you could be fined or closed down.
|
|
|
Post by honeypot on Sept 19, 2014 13:39:18 GMT
To pay tax you have to make a profit which you taking minus all expenses, so you have to keep receipt from the loo paper, stationary, rosettes insurance, catering for judges and stewards etc, etc. If you do make a profit you ask more a self assessment tax return and enter any profit gained, for a one off I doubt you would have to register as a sole trader. The Tax office do few courses on tax for small businesses. I help out of shows, these are usually at a weekend when I could earn a large amount of money doing my normal job. I would be pretty miffed if someone was making a living from my free labour, so I only do charity shows or breed shows that promote natives
|
|
|
Post by honeypot on Sept 19, 2014 14:05:54 GMT
If you are planning on putting on several shows, it might be worth paying for the insurance in one hit; we had a deal with SEIB for up to ten shows in a 12 month period, and it cost about £400. SEIB I found were the ones to go to for insurance. To have a designated ambulance/first aid on the day will cost anywhere between £150 - £500 depending on what you have/how long for. When we ran a showing show we had Norvic, in a fully kitted out ambulance (2 paramedics) and it cost £500 for the day. St Johns were about £200, but unavailable that day (book well in advance!) If you are jumping, I would recommend Norvic over St Johns. Depending on how many classes you run, rosettes will set you back up to around £200 - depending on how fancy you go/how many classes. Remember to have several spare sets as you may end up with some joint places or split classes. Supplying lunches/expenses for judges, stewards, course builders etc also has to be factored in. Our shows cost around the £1200 mark to put on - including hiring a venue (approx £200/day) that already had council/planning approval to host shows. When we looked into it, this was significantly cheaper than applying for planning or temporary planning for cheaper/free facilities. I can tell you from experience that if you try and put a show on without this permission, the police will inevitably show up and you could be fined or closed down. I am agreeing with most of what you have said but as I understand it if you own the land you are allowed a certain number of events a year under a certain amount of people without asking for planning permission under permitted development. Sorry the link was the only one I could find quickly that covered this, but it would include horse shows. www.planning-applications.co.uk/carbootsales.htm
|
|
|
Post by Gossipguest on Sept 19, 2014 15:13:05 GMT
Thank you for all the advice. There will be no jumping and the volunteers at the first show will be family and a couple of friends, the first aiders will be on site all day with the nearest hospital location approximately 15 minutes away. If the show were to go well with more in the pipeline then the volunteers would be paid. I have been a been a committee member of two riding clubs but didn't have anything to do with the admin side so was very unsure about insurance and tax.
|
|
aura
Full Member
Posts: 334
|
Post by aura on Sept 21, 2014 19:00:34 GMT
Correct first aid cover, not just a commitee member. Shows fail to realise there should be a designated first aid point with staff in attendance all day, not someone whose doing a bit of stewarding or someone else who you have to ring on a mobile phone!!! This!! I went to a show earlier this year when a lady had a bad accident. Every entry had paid £1 for first aid and when the time came thier 'first aider' was a young lad with a mobile phone who has done a first aid course. The poor lady waited over an hour for proper medical help in a damp field. Fortunately she is fine now but I along with many others were appalled .
|
|
|
Post by Carrots&Mints on Sept 22, 2014 14:47:23 GMT
Yes definitely worth investing in proper first aiders such as St John, so many shows have inadequate first aid, they have been so lucky not to have had accidents!
Also, does your area need another show?? What is going to make people come to your show rather than another??? Make sure it doesn’t clash with other shows in the same region.
|
|